Employee Transportation Coordinator Resources
For more than 20 years, Community Transit has worked with our region's large employers to develop and implement successful transportation programs in conjunction with Washington State's Commute Trip Reduction Law. Community Transit provides Employee Transportation Coordinators (ETCs) with the products, services and support needed to implement robust transportation programs at their worksites.
This page has been created to provide ETCs with resources and information to be successful as an ETC. If you have any questions or need additional assistance please contact us.
CTR Worksite Program Materials
The following is the current Employee Transportation Coordinator Program Guide you receive at Basic Training, broken out by chapter and in digital PDF format:
Employee Transportation Coordinator Program Guide
Chapter 1: Get to Know Commute Trip Reduction
Chapter 2: Explore Commute Options
Chapter 3: Craft a Successful CTR Program
Chapter 4: You're Not in This Alone
The ETC Program Guide accompanies our ETC Basic Training videos found under CTR Recorded Trainings.
We created a few tools to help guide you through your year's plans. For more information, there is a recorded training below under Community Transit CTR Foundations.
To meet your transportation fair requirement, here are resources including:
Virtual Transportation Events & Employee Communications
On-site Transportation Events
Transportation Event Templates
- PowerPoint Presentation Template
- Digital Display Slide Templates
- Transportation Fair Poster Template
- Commute Options and Benefits Brochure Template
You can view a recorded training on Hosting a Successful On-Site Event or Fair in the CTR Recorded Trainings below.
Let us know you are planning an event so we can help you prepare and log your event.
The Regional Incentive Roundtable includes incentive programs and targeted rewards for your employees who explore their commute options.
If you, or one of your employees is exploring Carpooling as their commute option, this guide will help any potential carpooler navigate the process.
- How to find others who want to Carpool
- Carpool Safety
- Sharing Expenses
- Carpool Etiquette
Guaranteed Ride Home Voucher
If you need to order materials related to your CTR program, please use this order form. If you need something not included in the list of items, please contact our team directly at ctr@communitytransit.org.
Transportation Materials & Display Order Form
This brochure is recommended for new hires during onboarding, at transportation fairs/tabling events, and to have in your transportation board displays.
The brochure has yellow highlights where you fill in your site specific information including company and ETC name and contact info. Under the “Commute Options” and “Commute Benefits” headings you can remove and add options and information that applies to your location and company.
Download the brochure and customize for your worksite:Commute Options and Benefits Brochure Template (Word)
Note: Print landscape 2-sided short edge binding
ETC Poster Template
Riders Wanted Template
If interested, email CTR@commtrans.org. We will work with you to create your own zip code map.
Zip Code Map
CTR News
Topics in this month’s newsletter include:
- New CEO joins Community Transit this month
- Vanpool Fare Calculator Now Live
- WSDOT needs Active Transportation Feedback
- 2021 CTR Program Planning tools now available
Topics in this month’s newsletter include:
- New ETCs Certified Through Hybrid Basic Training
- Vanpool Offer Extended Through May 2021
- Best of 2020 Training Ideas
- SnoCo Survey seeks Housing Info
Click here to read December's CTR News.
Topics in this month's newsletter include:
- 3-Month Free Vanpool Offer
- Free Telework Consulting with WorkSmart
- Smart Commuter of the Quarter: Tammerilla Orr
Upcoming CTR Training and Events
Your Community Transit CTR Team has been working on analyzing the survey data and will recap the 2020 results in new and interesting ways. You will have a chance to brainstorm with your peers about how you can use these results for your worksites and your programs. We will also provide some general updates and you will get 2 hours advanced training credit.
RSVP here.
The following links are excellent resources for additional transportation information. If you find a program that looks interesting and would support your program in one of the links below, send us an email and we'll review for content and time to ensure we give you proper credit for your training hours.
Please complete the Advanced Training Hours Survey once you have participated in or viewed the program.
Association for Commuter Transportation
Center for Urban Transportation Research
Transportation Research and Education Center
Bikes Make Life Better
Luum
Recorded CTR Programs
Each program counts as 1 hour toward your 6 required annual training hours unless stated otherwise. To get advanced training credit please complete the Advanced Training Hours Survey once you have watched a program.
ETC Basic Training
The Employee Transportation Coordinator Training videos are the foundational training for all new ETCs joining Community Transit's CTR program. (Recorded August 2020)
In addition, any ETC within the Community Transit CTR Program can watch the videos to get an hour of Advanced Training Credit.
2021 CTR Program Planning
We cover planning tools and ideas we hope will help you plan your CTR program in 2021. (Recorded January 2021)
Watch the Recording
Presentation Slides
2021 Planning Worksheet
2021 Planning Calendar
Turning Transportation Benefits into Tax Benefits
Offering pre-tax transportation benefits to employees has its perks. Not only does it help employees make the leap to commute options more easily, it’s also a way to potentially get leadership more interested in your CTR incentive program when they understand the way transportation benefits can help the company’s bottom line. (Recorded January 2021)
Watch the Recording
Presentation Slides
2021 ETC Pre-Tax Manual
Garnering Management Support
We cover the all-important question of how to get management to support your CTR Program. Why is it important? What are some tips and tricks? The discussion at the end includes a short brainstorm with ETCs going over their scenarios, challenges and successes. (Recorded April 2020)
Watch the Recording
Presentation Slides
Guaranteed Ride Home
It’s not every day that an employee asks for help with a Guaranteed Ride Home. This can sometimes make this relatively simple process confusing. This 10-minute refresher covers what the program is, who is eligible and how the process works. (Recorded March 2020)
Watch the Recording
Presentation Slides
No Budget? No Problem!
There are opportunities to maximize your program even if you have no budget for Commute Trip Reduction. (Recorded October 2020)
Watch the Recording
Presentation Slides
ETC Program Guide
Walk step-by-step through the award-winning comprehensive ETC Program Guide. The guide is complete with program requirements and planning worksheets, as well as tips from successful CTR efforts in our Community Transit CTR program. A digital copy of the ETC Guide is available under CTR Worksite Program Materials. (Recorded February 2020)
Watch the Recording
Presentation Slides
Hosting a Successful Transportation Event
This training goes over all things transportation fair and events. From in-person events to static displays and digital slides, learn what resources are available to you in order to fulfill your transportation fair requirement. If you have an upcoming event or fair, are thinking about what you will do or might like to do to change up your approach, this is a training for you. (Recorded July 2019)
Watch the Recording (skip to 13:01 minutes for the beginning)
Commute Options Awards Online Presentation
In May, more than 30 ETCs joined online to celebrate the 2019 Commute Options Awards winners, as well as take valuable knowledge from Thomas Cerny’s presentation “The Science of Persuasion Applied to TDM.” Thom is a vice president with AECOM. Below are materials from the 2020 event held in May. (Recorded May 2020)
Each program counts as 1 hour toward your 6 required annual training hours unless stated otherwise. To get advanced training credit please complete the Advanced Training Hours Survey once you have watched a program.
Eno Center: How Human Decision-Making will affect the Post-COVID World
Behavioral scientists have been studying how people make transportation decisions and how we can get them to make choices that are better for health, the environment, and traffic safety. But how does that change during a pandemic? Dr. Ashley Whillans of Harvard Business School shares insights about behavioral principles and how they can help us prevent a massive shift to drive-alone trips, while enhancing the safe use of transit and bicycling. She’ll also share insights about how behavioral science can help people thrive while working from home and improve compliance with public health recommendations for transit users. (Recorded June 2020)
Pandemic Behavior — How it affects Transportation Options
COVID-19 has fundamentally changed many aspects of modern life, not the least of which is transportation and commuting. Learn how the direct and indirect effects of the pandemic have shifted behavior trends, how human psychology plays a role, and ways you can take advantage of shifting demand to meet your own worksite goals. This webinar was presented by Alex Mehn with Community Transit’s Community Programs team. (Recorded August 2020)
Watch the Recording
Presentation Slides
New Employees — Onboarding Best Practices and Info Share
This webinar covers tips for new hires and influencing behavior change. When habits change as they have over the past several months, now is a good time to reconsider all employees as new employees in terms of transportation options. As we head back to our offices, we can create new approaches to presenting transportation information. (Recorded June 2020)
Watch the Recording
Presentation Slides
Trip Planning for Employees
Learn tips to work through a trip plan for a transit or bike trip for yourself and your employees. This program primarily uses the regional TripPlanner system, but also uses Google Maps, several third party apps and tools, and even a PDF of a paper map and schedule book. (Recorded January 2019)
Transportation Options and When They Work Best
This program discusses the individual transportation options, when they may work best at your worksite, and some tips for promotion. If it's been a while since you've been through ETC Basic Training, it's a great refresher. (Recorded July 2019)
Watch the Recording
ENO: Telework During COVID and Beyond: Leveraging Behavioral Science to Improve Virtual Work and the Future of Commuting
In the post-pandemic work environment, telework may continue to play a role in minimizing carbon emissions from single occupancy vehicle commutes. How can we maximize the potential of virtual work? Joseph Sherlock of the Center for Advanced Hindsight at Duke University and Dr. Ashley Whillans of Harvard Business School share insights from their research about how commute habits have changed in response to work from home orders, and how teleworking has affected life and work. They share behavioral principles to encourage employees to opt-in to virtual work when going back to the office starts to become the reality and discuss strategies for improving uptake of alternative forms of transportation post-COVID. (Recorded September 2020)
Whole Foods Market & Luum Webinar: Returning To The Workplace Without Returning To Traffic Congestion
Luum, Movability Austin, and Whole Foods Market discuss employer commute programs amidst the pandemic—and how to prioritize safety, flexibility, and equity for employees. They share data insights on the lasting impacts of COVID-19 on commute programs, along with the policy adaptations and Luum parking tools being implemented to build stronger employee-empowering, administrator-enabling commute programs. Whole Foods Market offers a peek into the commute program at their Austin headquarters, sharing how their business motivators, parking tools, and employee commute data helps them better plan for the future. (Recorded September 2020)
Each program counts as 1 hour toward your 6 required annual training hours unless stated otherwise. To get advanced training credit please complete the Advanced Training Hours Survey once you have watched a program.
Teleworking During COVID-19: Lessons Learned Over the Past Seven Months
WorkSmart's Elham Shirazi leads this webinar that covers experiences realized by employers and employees, touching on technology, resources, wellness and mental health. Tim Rowe, T-Mobile’s ETC and member of our CTR Peer Advisory Board, shares his experiences with telework at T-Mobile and working with WorkSmart. (Recorded November 2020)
Watch the Recording
Presentation Slides
Telework Tips and Brainstorm
ENO: Telework During COVID and Beyond: Leveraging Behavioral Science to Improve Virtual Work and the Future of Commuting
In the post-pandemic work environment, telework may continue to play a role in minimizing carbon emissions from single occupancy vehicle commutes. How can we maximize the potential of virtual work? Joseph Sherlock of the Center for Advanced Hindsight at Duke University and Dr. Ashley Whillans of Harvard Business School share insights from their research about how commute habits have changed in response to work from home orders, and how teleworking has affected life and work. They share behavioral principles to encourage employees to opt-in to virtual work when going back to the office starts to become the reality and discuss strategies for improving uptake of alternative forms of transportation post-COVID. (Recorded September 2020)
Supporting working Parents with the Return to Remote School
With remote school, working parents have been scrambling to prepare their students for school from home, while they work from home. This webinar provides employers with vital information on how to support working parents with the return to remote school. A panel of working parents who are also experts on working parent resources, Human Resources and commuter programs, provide valuable insight into how businesses are creating a supportive work environment for their parents during this unprecedented school year. (Recorded September 2020)
Watch the Recording
Presentation Slides
King County Metro WorkSmart Telework Series
Remote Management & Teleworking Culture: The COVID-19 Era
This webinar explores key topics for establishing a successful telework program during and after COVID-19. Topics include work performance, employee engagement, telework agreements, the legalese of teleworking and more. Strategies are discussed for managers on communications, developing goals and deliverables, remote management of teams, tracking of challenges and resolutions, and virtual collaboration while teleworking. (Recorded July 2020)
Watch the Recording
Presentation Slides
Collaborative Technologies for Telework
This webinar reviews solutions that are readily available for collaboration. Everything from Zoom to Teams, Skype, Chat, etc. will be discussed at an easy to understand level so that employers can more clearly understand the technology and communication needs for business continuity. (Recorded July 2020)
Watch the Recording
Presentation Slides
The Road to Success for Teleworkers in the Era of COVID-19
The webinar reviews best practices for teleworkers on topics such as planning telework days, developing goals and deliverables, ensuring communications with managers and coworkers, setting up a home office, dealing with distractions, and improving productivity while accommodating work/life balance. (Recorded August 2020)
Each program counts as 1 hour toward your 6 required annual training hours unless stated otherwise. To get advanced training credit please complete the Advanced Training Hours Survey once you have watched a programs.
Marketing and Starting a Vanpool
Sonja from our vanpool staff discusses the sometimes complicated, but always rewarding, methods for kicking off or expanding vanpooling at your worksite. This 2019 recording is still relevant if your site is interested in starting vanpools. Please review the Addendum that provides program updates since the webinar's original recording. (Recorded July 2019)
Watch the Recording
September 2020 Addendum
Community Transit Live
Jennifer Hass, Community Transit's Community Programs Manager, presents information about our vanpool service in this CT Live. If you're interested in learning more about Vanpool, skip to minute 11:32. The vanpool promotion mentioned is for a limited-time only, and runs now through Dec. 31, 2020. (Recorded Nov. 11, 2020)
Watch the Recording
RideshareOnline.com
RideshareOnline Basic Training
RideshareOnline.com is our state's largest site for finding a carpool or vanpool, and a powerful CTR tool for employers, TMAs, schools and agencies. Watch this short basic orientation on your way to becoming a network administrator, and gain familiarity with the administrator site, networks, users and reports. This program was recorded by king County Metro. (Recorded September 2020)
Incentive Management in RideshareOnline
Once called Creating Challenges, this incentive management orientation adds to the basic orientation and covers incentive programs and challenges and how to use both to create interest in, and use of, commute options to driving alone. This program was recorded by King County Metro. (Recorded September 2020)
To dive deeper into RideshareOnline.com, find updates and view user manuals, visit the Smart Rideshare Knowledge Base for all additional information and resources.
The Last Mile
This program explores the options available for covering the first or last miles of a commute. (Recorded September 2019)
Each program counts as 1 hour toward your 6 required annual training hours unless stated otherwise. To get advanced training credit please complete the Advanced Training Hours Survey once you have watched a program.
Winterize Your Commute
As winter approaches, this previously-recorded program covers different commute options including walking/biking, transit, etc. and discusses how your employees can best prepare for commute options in the winter. (Updated November 2020)
Watch the Recording
Presentation Slides
Biking in Adverse Conditions Handout
Washington's Bike, Walk and Roll Summit
This year’s Washington Bike, Walk, Roll Summit was online and free, meaning all the recordings are posted to watch whenever you like. Take a look at the recordings and if any would be helpful to you and your CTR program, let us know which recording you watch and we will give you Advanced Training Credit.
Bikes Make Life Better Webinars
Five Ways to Fight the SOV-Backslide
How can organizations fight the SOV backslide when employees start coming back to the office during a pandemic. (Recorded June 2020)
Strategies for Making Every Day Bike to Work Day
Heidi Speight from Tableau shares her team’s efforts to encourage cycling as a commute option and to build a vibrant internal bicycling community. (Recorded February 2020)
How Facebook's Bike Program Shifted to 100% Virtual
With smart innovations and a willingness to embrace technology, Facebook’s team of Bicycle Program Coordinators have found creative ways to engage employees, even when very few are commuting to the office.
Rain or Shine: How Facebook Seattle Empowers Employees to Ride
Discover how Facebook was able to get employees out of their cars and on their bikes. (Recorded September 2019)
Active Transportation Tips and Tech
What is active transportation? Learn the tips for incorporating walking and biking into your daily commute. (Recorded May 2018)
Each program counts as 1 hour toward your 6 required annual training hours unless stated otherwise. To get advanced training credit please complete the Advanced Training Hours Survey once you have watched a program.
RideshareOnline.com
RideshareOnline Basic Training
RideshareOnline.com is our state's largest site for finding a carpool or vanpool, and a powerful CTR tool for employers, TMAs, schools and agencies. Watch this short basic orientation on your way to becoming a network administrator, and gain familiarity with the administrator site, networks, users and reports. This program was recorded by king County Metro. (Recorded September 2020)
Incentive Management in RideshareOnline
Once called Creating Challenges, this incentive management orientation adds to the basic orientation and covers incentive programs and challenges and how to use both to create interest in, and use of, commute options to driving alone. This program was recorded by King County Metro. (Recorded September 2020)
Watch the Recording
Sample Email Template for Employees
To dive deeper into RideshareOnline.com, find updates and view user manuals, visit the Smart Rideshare Knowledge Base for all additional information and resources.
Transportation Apps & Tools
Learn about the various apps and web-based tools that help with transportation planning, trip tracking and ride matching in the Puget Sound. This program touches on many of them, highlighting the benefits and challenges of use. (Recorded March 2019)
The Last Mile
This program explores the options available for covering the first or last miles of a commute. (Recorded September 2019)
Each program counts as 1 hour toward your 6 required annual training hours unless stated otherwise. To get advanced training credit please complete the Advanced Training Hours Survey once you have watched a program.
Conference Recap Webinars
CommuteCon Recap
Ross and Sherry recap CommuteCon, an annual TDM convention that was held online in April. They highlight relevant sessions from thought leaders discussing behavior change, data, transportation innovations, telework and more, and provide links to the associated videos. (Recorded May 2020)
Watch the Recording
Presentation Slides
TDM Forum Recap
Ross shares some relevant highlights from the Association for Commuter Transportation TDM Forum he attended in November 2019. Be inspired by some of the leading programs in the country and learn from the challenges they face. (Recorded January 2020)
Watch the Recording
Luum: How to Build Your Best Commuter Benefits Program
Each program counts as 1 hour toward your 6 required annual training hours unless stated otherwise. To get advanced training credit please complete the Advanced Training Hours Survey once you have watched a program.
Winterize Your Commute
As winter approaches, this previously-recorded program covers different commute options including walking/biking, transit, etc. and discusses how your employees can best prepare for commute options in the winter. (Updated November 2020)
Watch the Recording
Presentation Slides
Biking in Adverse Conditions Handout
Commute Trip Reduction Peer Advisory Board
The Peer Advisory Board’s (PAB) mission is to provide a forum for discussing issues and developing recommendations for recognition and special projects regarding transportation demand management (TDM) programs in Snohomish County and the City of Bothell.
Past projects include:
- Smart Commuter Program
- ETC Program Guide
- Guaranteed Ride Home Program
The PAB meets quarterly. In 2020, due to COVID, CTR Survey and the ability to meet via Webex, the PAB has been meeting monthly to help address any questions and concerns during this unprecedented time.
PAB Members
The Board is composed of seven members representing affected and voluntary Snohomish and Bothell employers who have commute trip reduction partnerships with Community Transit. Members are Employee Transportation Coordinators at their worksite.
- Anita Marrero, City of Monroe (Chair)
- Tim Rowe, T-Mobile (Vice Chair)
- Dani Sissons, UW Bothell/Cascadia College (Secretary)
- Brian Bellin, Boeing Company
- Garrett Jensen, City of Mukilteo
- Vacant Seat (Term expires March 31, 2021)
- Vacant Seat (Term expires March 31)